About the Scotland County Circuit Clerk's Office
Missouri does not use a district clerk for Scotland County. The local court-file custodian is the Scotland County Circuit Clerk. The official county elected-officials page names Julie Monroe as Circuit Clerk at 117 South Market Street, Suite 200, Memphis, MO 63555. The phone number is (660) 465-8605 and the fax number is (660) 465-8673. The Missouri Blue Book also confirms Julie Monroe as Clerk of the Circuit Court at the Scotland County Courthouse.
The official Scotland County homepage identifies the courthouse as a local landmark, and the Missouri Association of Counties Scotland County profile gives the courthouse office-hours reference. The county elected-officials page is the central local contact source for Julie Monroe as Circuit Clerk, Teresa Creek as Recorder of Deeds, Tammy Kirchner as County Clerk, and Scotland County Sheriff Brian Whitney.
The Circuit Clerk is the correct office for civil, criminal, probate, family, traffic, small claims, judgments, docket entries, and certified court copies. The office also serves as the practical fallback when a case does not appear online, when a user needs a certified copy rather than a web printout, or when a record is older, sealed, redacted, or available only through a courthouse request.
Scotland County Circuit Clerk
Clerk: Julie Monroe
117 South Market Street, Suite 200
Memphis, MO 63555
(660) 465-8605
Fax: (660) 465-8673
County office hours posted by Missouri Association of Counties: 8:00 a.m. to 4:30 p.m., Monday through Friday, closed legal holidays.
Which Scotland County Clerk Handles Which Record
Several Scotland County offices use the courthouse address, so the word "clerk" can point users to the wrong custodian. Court records are not County Clerk election records, and marriage records are not Circuit Clerk case files. Use the record type to choose the office before mailing a request or visiting the courthouse.
| Record Needed | Correct Office | Local Contact |
|---|---|---|
| Civil, criminal, family, divorce, probate, traffic, small claims, judgments, court dockets | Circuit Clerk | Suite 200, (660) 465-8605 |
| Marriage licenses and recorded marriage certificates | Recorder of Deeds | Suite 106, (660) 465-2284, screcord@nemr.net |
| County commission, elections, county administrative records | County Clerk / Commission office | Suite 100, (660) 465-7027, scotland@sos.mo.gov |
| Arrest, booking, incident, jail, and sheriff records | Sheriff's Office | Suite 3, (660) 465-2106 |
| Federal civil, federal criminal, bankruptcy, or federal appeals records | Federal courts, not the county Circuit Clerk | Eastern District of Missouri, PACER, bankruptcy court, or Eighth Circuit |
What the Circuit Clerk Does in Scotland County
The Circuit Clerk receives filings, maintains court case records, collects authorized court costs, issues certified copies, tracks docket entries, and supports court access for the public within Missouri court rules. The office does not create arrest reports, issue marriage licenses, run criminal history checks, or maintain driver records. Those functions belong to the Sheriff, Recorder of Deeds, Missouri State Highway Patrol, or Missouri Department of Revenue depending on the record.
- Maintains circuit and associate circuit case files for civil lawsuits, criminal prosecutions, domestic-relations cases, traffic matters, small claims, probate files, judgments, and related docket entries.
- Provides copy and certification procedures for public court records when the file is available for public release.
- Receives filings and court-cost payments for eligible matters, subject to Missouri statutes, Supreme Court rules, and local court procedures.
- Assists with records not found on Case.net, older files, courthouse-only documents, and questions about sealed, redacted, or confidential case access.
- Directs users to the correct custodian when the request is actually for a marriage record, sheriff record, criminal history report, driver record, or federal case.
Online Case Search Before Contacting the Clerk
Use Missouri Case.net first when looking for public Scotland County court case information. Search by case number when a summons, ticket, attorney letter, or docket sheet provides one. Search by litigant name when the case number is unknown. Add Scotland County or 1st Judicial Circuit filters when available, because statewide results can return cases from unrelated counties.
Case.net may show case number, county, circuit, case type, filing date, status, parties, attorneys, charges, docket entries, judgments, financial entries, hearing dates, and public documents where remote access is allowed. It may not show juvenile records, adoption records, mental-health matters, sealed cases, expunged records, protected-address material, older paper files, or every document that is public only at the courthouse.
The U.S. District Court for the Eastern District of Missouri is important for Scotland County residents only when the case is federal. It is not the custodian for Scotland County divorce, probate, traffic, or state criminal files.
How to Request a Certified Copy
A certified copy is an official clerk-issued copy, often needed for employment verification, licensing, appeal records, estate administration, name-change proof, insurance, benefits, or another court filing. A Case.net printout may help identify the case, but it is not the same as a certified copy from the Circuit Clerk.
- Search Case.net or prior paperwork for the full case number. If unknown, gather party names, case type, and approximate filing year.
- Call the Circuit Clerk at (660) 465-8605 to confirm that the record is held in Scotland County, that it is public or available to the requester, and that certification can be issued.
- Ask for the current copy fee, certification charge, payment method, delivery options, and whether the request can be made by mail, fax, or in person.
- Submit the request with names, case number if known, document title, copy type, return address, phone or email, and payment as instructed by the office.
- For sealed, juvenile, adoption, mental-health, expunged, or protected records, ask whether a court order or party-specific authorization is required before a copy can be released.
Records Request Form Fields
No Scotland County Circuit Clerk records-request PDF or online copy-request form was located in the official county sources reviewed. The following fields are practical request details to include by phone, mail, or in-person request. They are not presented as an official local form.
| Field | Required | Notes |
|---|---|---|
| Requester name | Yes | Needed so the clerk can associate the request with a person or organization. |
| Mailing address | Yes | Include delivery address if copies should be mailed. |
| Phone or email | Yes | Useful for fee quote, missing information, or restricted-record questions. |
| Case number | No, but best if known | Copy exactly from Case.net, a ticket, summons, order, or docket sheet. |
| Party names | Yes | Include plaintiff/defendant, petitioner/respondent, decedent, protected person, or business names as applicable. |
| Approximate filing date or year | Helpful | Especially important for older records or common names. |
| Case type | Helpful | Civil, criminal, probate, family, traffic, small claims, judgment, or other category. |
| Document type | Yes | Examples include decree, judgment, docket sheet, letters, order, disposition, or certified copy. |
| Copy type | Yes | Say whether plain, certified, or exemplified/authenticated copy is needed if available. |
| Payment method | Required before processing | Confirm accepted payment with the Circuit Clerk because no local fee schedule was published online. |
Scotland County Circuit Clerk Fees
The official Scotland County sources reviewed did not publish a local court-copy fee schedule. The research noted a Missouri Courts local-rules example from another circuit with copy and certification amounts, but those amounts should not be applied to Scotland County unless the Scotland County Circuit Clerk confirms them. For Scotland County, the reliable instruction is to call the office before sending payment or relying on a third-party fee list.
| Item | Amount | Verification |
|---|---|---|
| Plain court copy | Not published in official Scotland County sources reviewed | Call (660) 465-8605. |
| Certified court copy | Not published in official Scotland County sources reviewed | Ask for per-page and certification charges. |
| Exemplified or authenticated copy, if available | Not published in official Scotland County sources reviewed | Confirm whether the office offers this copy type. |
| Civil or probate filing fee | Not published in official Scotland County sources reviewed | Ask for the case-specific filing cost and payment method. |
| Expungement petition surcharge under RSMo 610.140 | $250 unless waived for indigency under RSMo 488.650 | Applies to qualifying expungement petitions, not ordinary copy requests. |
Missouri RSMo 488.012 provides state-level authority for court-cost collection, but the local clerk still needs to quote current case-specific costs, payment rules, mailing procedures, and certification availability.
Common Clerk Record Paths
No Scotland County Circuit Clerk forms library was located in the official county sources reviewed. Use the practical record path that matches the file type, and call the office when the record requires certification, older-file retrieval, fee verification, or restricted-file handling.
- Missouri Case.net - public case search for Scotland County Circuit Court records when available online.
- Scotland County elected officials - local office contacts for the Circuit Clerk, Recorder of Deeds, County Clerk, Sheriff, and Prosecuting Attorney.
- Missouri Sunshine Law - public-records framework for governmental bodies, used alongside court-access rules where court files are involved.
- Missouri Bureau of Vital Records - state certified statements for marriage and divorce, not original local court decrees or recorded marriage certificates.
Mail, Online, and Federal Records
For Scotland County court files, use Case.net for public online docket research and the Circuit Clerk for certified copies or records that are not viewable online. Mail requests should go to the Circuit Clerk at 117 South Market Street, Suite 200, Memphis, MO 63555, with the case number if known, party names, case type, document requested, copy type, return address, and contact information. Confirm fees and acceptable payment before mailing.
Federal records follow a separate path. Scotland County is in the U.S. District Court for the Eastern District of Missouri for federal district-court matters, and federal electronic records are accessed through PACER and CM/ECF. Bankruptcy records are handled by the U.S. Bankruptcy Court for the Eastern District of Missouri, and federal appeals go to the Eighth Circuit. A state criminal case, divorce decree, probate estate, traffic citation, or small-claims judgment remains a Scotland County Circuit Clerk record unless a separate federal case exists.
The Eastern District counties and division page helps identify when a federal case belongs in the Eastern District of Missouri, while the Eastern District PACER page explains federal electronic docket access and fees.
PACER is a federal records system, and it is not a substitute for Case.net or the Scotland County Circuit Clerk when the record is a Missouri state case. Use the local clerk for state court records and PACER only when the case was filed in federal district, bankruptcy, or appellate court.
